Salaries

Everyone’s pay, allowances and bank details.

Who can use this page

Permission needed: View payroll settings (view_payrollconfig).

Roles that have it by default: Finance Manager, HR Manager and Payroll Manager.

To make changes: Edit salaries and bank details (change_personpayrollprofile). Roles: Finance Manager and Payroll Manager.

Amounts are hidden until you reveal them. A finance PIN is required when enabled in Organization → Finance PIN.

Superusers can always open it. Your administrator can also give the permission to a custom role.

Salaries is the pay register: each person's gross monthly salary, salary band, salary review date, bank details, provident fund balance and yearly allowances.

• Filter: by employment type, or to find gaps with No salary yet, No bank account, Missing salary or bank details, and salary reviews due within 1 or 2 months. Search by person.
• Edit pay: change a person's salary, band, review date and monthly items. Enter account title, number, bank and IBAN under bank details.
• Allowances: set a person's yearly limits and what they already claimed this year, outside Peoplance, so claims start from the right balance. No limit means the allowance isn't capped.
• Provident fund balance: shown per person. Corrections and withdrawals are made in the Provident fund ledger.

Revealed amounts hide again after the organization’s configured unlock duration (30–300 seconds).

Effective-dated salary approvals

In Edit pay, enter the Salary effective date and Salary approval reason when changing salary. An authorized salary editor approves the amount and date; a role change alone does not grant an increment. Approved salary history lists earlier decisions. Joining anniversaries are review reminders, never automatic salary awards.

Payroll splits the earning period at salary-change dates. Old salary applies through the preceding day, and new salary applies from the effective date inclusive. Each segment uses the entire cycle's divisor.

Salary arrears preview shows differences from paid salary after a backdated change. Original paid payslips remain intact. Positive corrections enter the next open run once. An approver must enter a Correction review reason and select Review deduction for a negative correction before payroll can include it.

Existing gross salary cannot be overwritten through the employee profile editor. Use Edit pay here to approve a dated change and preserve payroll history.

Filter the pay register

Use Search for a name, ID, title or department, Person type for an employment type, and Show for payroll gaps or salary reviews. Results update immediately and the count shows matching people out of the loaded register. Clear filters resets search and both dropdowns, including when no one matches.

Open pay details

The compact list shows person, monthly gross, centered salary review and bank status, with fewer summary columns on small screens. No upcoming review means there is no review alert in the two-month window. Select a row or its open arrow to open a wider dialog grouped into salary, rates, bank details and annual allowances, including PF and tax rates, monthly additions and deductions, PF balance, bank details and annual allowances. Authorized editors can choose Edit pay or Rates and monthly items from that detail view.