Application questions

The questions candidates answer when they apply.

Who can use this page

Permission needed: Change job postings (change_jobposting). By default the HR Manager and Recruitment Manager have it.

Superusers can do everything. Your administrator can also give the permission to a custom role.

Every application asks for the candidate’s contact details, education, expected salary and resume. This page is where you add your own questions on top, such as “Why do you want to work here?” or “Which tools do you use?”. Questions you add here are shared: they are asked on every job posting.

Add a question

1. Select Add question.
2. Write the Question. Required.
3. Add a Hint if you want to guide the answer. It shows under the question.
4. Choose the Answer type:
   • Long answer is a text box for a paragraph (up to 4,000 characters).
   • Short answer is a single line (up to 300 characters).
   • Choose one is a list of options. Enter one option per line, at least two.
   • Yes or no is two buttons.
   • Number accepts a number.
5. Tick Required if candidates must answer before they can apply.
6. Leave Ask this question ticked to use it. Untick it to stop asking without deleting it.
7. Select Add question.

Use the arrows to change the order. Candidates see the questions in this order, after the details step, together with the resume upload.

Questions for one posting

A job posting can have questions of its own, and can skip the shared ones. Open the posting and use its Questions tab: add questions that apply only to that role, and untick Also ask the shared application questions to ask only those. Candidates see the shared questions first, then the posting’s own.

Editing and removing questions

You can edit a question at any time. Candidates who already applied keep the question exactly as it was worded when they answered, so changes never rewrite their application. Removing a question stops it being asked and keeps existing answers.

Where answers appear

On a candidate’s Application tab, under Application answers. The answers are personal data. They are deleted along with the rest of a rejected candidate’s details after the retention period set by your compliance profile.