Job postings

Open roles and their hiring teams.

Who can use this page

Permission needed: View job postings (view_jobposting). By default the HR Manager and Recruitment Manager have it.

Creating, editing and deleting postings, and managing a job’s hiring team, assessment and interview criteria: Add and Edit job postings (add_jobposting, change_jobposting) and the other recruitment permissions the Recruitment Manager holds. People on a hiring team can read a posting’s tabs but not change them.

Superusers can do everything. Your administrator can also give the permissions to a custom role.

A job posting is a role you are hiring for. It is the advert candidates apply to, and the root of everything else in recruitment: its candidates, hiring team, linked assessment and interview criteria all hang off a posting.

Open postings are public

A posting with status Open appears on your public careers page automatically. Candidates apply at the posting’s public address. Draft and Closed postings are not shown publicly. HR sees every posting.

The list

The overview’s Open roles summary opens this list with Open selected (?status=OPEN). Choose another status tab to change it.

Tabs filter by status, each with a count: All, Open, Draft and Closed. The header shows how many roles you have. Search by title, department or location. Each row shows the posting’s status. Use the edit and delete icons, or open a posting.

Deleting a posting asks you to confirm and removes it permanently.

Create or edit a posting

1. Select Add posting, or edit an existing one.
2. Enter the Job title, for example “Senior Software Engineer”. Required.
3. Choose the Department and Location.
4. Choose the Employment type: Full time, Part time, Contract or Internship.
5. Add a Salary range if you want to show one, such as “$60k – $80k”.
6. Set the Status: Draft, Open or Closed.
7. Set the Posted date and the Closing date.
8. Write the Description of the role, responsibilities and requirements. Required.
9. Select Create posting (or Update posting when editing).

The title and description are required. Public job links use a short address made from the title.

A posting’s page

The header shows the title and status, and Copy public link copies the address candidates use to apply. Cards show how many candidates are Total, Active, Hired and Rejected. Five tabs follow.

Candidates

The same table and bulk actions as the main Candidates board, limited to this job. Search by name or email and filter by stage. People who can move candidates can select several and move them together.

Hiring team

The people involved in hiring for this job, each with a role:

• Assessment Checker scores candidates’ assessments.
• Interviewer can be chosen to run interviews.

To add someone, choose a person and a role under Add team member. To remove them, select the delete icon and confirm. Everyone on the team can see all the job’s candidates and their notes. The role decides what they can do: only the assessment checker can score the assessment, and only the interviewer named on an interview can score it. Work shows under My reviews.

Assessment

Shows the assessment linked to the job, if any. Use Link assessment to choose one from the library (create it first on Assessments), or Unlink assessment to remove it. If no assessment is linked, shortlisted candidates aren’t given a task.

Questions

The questions candidates answer when they apply to this posting. Tick Also ask the shared application questions to include the ones set on Application questions, and add questions that apply only to this role below. Reorder, edit or remove them with the icons on each row.

Interview criteria

The scoring criteria interviewers use. They are set per interview type (Technical, Final or HR), so each round can be scored differently. To add one, enter a criteria name such as “Problem solving”, a maximum score and an optional description. Remove a criterion with its remove icon. Interviewers score each criterion when they add a scorecard.

List and table controls

Search and the selected status are kept in the page URL. Matching postings are paged; Open remains available on smaller screens. Clear search removes the text, while Clear filters resets the search. Use Try again after a loading failure.