Blog

Company blog posts.

Who can use this page

Everyone who is signed in can read published posts and write their own.

Approving or rejecting any post: Approve blog posts (approve_blogpost), held by the HR Manager and the Content Manager. Content Managers can also remove posts.

Reviewing a post assigned to you: anyone who holds the Blog Reviewer role can approve or reject the posts that were assigned to them. Administrators give the role under Roles & permissions → Manage access → Roles.

Superusers can do everything. Your administrator can also give the permissions to a custom role.

The blog is where colleagues share what they know. Anyone can write a post, but it’s published only after a reviewer approves it.

The blog list

The page has two tabs:

• Published shows approved posts from across the company, for everyone.
• My posts shows your own drafts, posts waiting for review and rejected posts, along with the ones you’ve published. If you can approve posts it is called All posts and includes everyone’s.

Search by title, author or category. Each post shows its status, and administrators see the author’s name too. Select a row to open it.

Post statuses

Status	Meaning
Draft	Only the author can see it. It can be edited and deleted.
Pending review	Submitted and waiting for the reviewer. It can’t be edited while it waits.
Approved	Reviewed and published. Everyone can read it.
Rejected	The reviewer sent it back. The author sees the reviewer’s note and can revise it.

Read a post

A published post shows its title, the author and the date, the tags and the post itself. Posts are written in Markdown, so you’ll see headings, lists, code blocks, quotes and links formatted. Select Back to blog posts to return.

If you open a post that isn’t published and isn’t yours to see, you’ll be told “This post doesn’t exist, or it isn’t published yet.” Authors who open their own unpublished post see a note about its state: a draft is only visible to them, a pending post is waiting for review and a rejected post shows the reviewer’s reason.

Write a post

The editor fills the available content width when writing or editing a post.

1. Select Write a blog.
2. Enter a Title.
3. Write the Post in Markdown in the Write tab. Switch to Preview to see how it will look.
4. Open Publishing details and fill in:
   • Category.
   • Cover image: drag an image into the upload box or select choose files. JPEG, PNG and WebP are accepted, up to 5 MB.
   • Tags: at least one.
   • Excerpt: one or two sentences shown on the blog list.
   • Search description (optional): defaults to your excerpt.
   • Contributors (optional): colleagues who helped write it.
   • Reviewer: select Assign reviewer and pick one of the colleagues marked as blog reviewers.
5. Select Save draft to keep working on it later, or Submit for review to send it to your reviewer.

If anything required is missing the form lists what’s still needed, for example “Still needed: Cover image, Reviewer”, and highlights the fields. If you leave with unsaved changes you’re asked whether to discard them.

Format with AI

Select Format with AI to get ready-made instructions. Copy instructions, paste them into your preferred AI assistant together with your text, and it returns a title, Markdown content, an excerpt (up to 200 characters), a meta description (up to 300 characters), suggested tags and a suggested category, in the format the blog expects. Markdown only: don’t include HTML.

Submit for review

When you’re happy with it, select Submit for review and confirm Submit for review?. The post goes to your reviewer and you can’t edit it while it’s pending. If it is rejected, you can revise it and submit it again.

Review a post

Reviewers and administrators see Approve and Reject on pending posts, in the list and on the post itself under Review this post.

• Approve publishes the post straight away. It shows as “Blog approved and published.”
• Reject takes an optional Note to the author (“What should they change?”). The author sees the note on their post.

Edit and delete

• You can edit your own posts while they are a Draft or Rejected.
• You can delete a Draft or a Rejected post of your own. Content Managers and approvers can delete any post. Deleting is permanent.

File uploads

Cover images use one fixed-height upload area. The selected image replaces the prompt; hover or keyboard focus reveals a translucent replacement overlay, which stays visible on touch screens. Use the top-right cross to clear the cover. Images upload immediately, but cover changes are kept when you save the post. Saving waits for an active cover upload, and the cover controls lock while the post saves.

Manage tags

In Publishing details, authorized users can select Manage tags. Enter a New tag name and select Add tag, or select Edit beside a tag and Save tag to rename it. Names have a 50-character limit and must be unique, ignoring case. Changes save immediately across posts; selected tags stay selected. Cancel clears the current edit.

Content Managers receive add_blogtag and change_blogtag by default. Administrators can delegate either permission through custom roles or individual permission grants. Other authors can still select existing tags.

Upload previews

Supported images under 2 MB preview inside the upload area. PDFs and larger files show an icon, filename, size and an eye button. Select the eye to load the file in a preview panel; close it with the cross or Escape. Saved files with an unknown size also wait until you open the preview. If a format cannot be previewed, download the file to view it. Upload limits and save timing remain as described above.