Availability

View approved leave, work from home, and public holidays.

Who can use this page

Everyone who is signed in can open this page.

See who is away

Availability shows approved leave, approved work from home and public holidays, so you can plan around your team before you apply. It never shows a reason. You see the type of leave only for people whose leave requests you can already see.

Use the Person filter to look at one person. Leave Everyone selected to see counts for the whole team.

Reading the calendar

Use the bordered arrows on either side of the month, matching My attendance, to move between months. Today appears when you leave the current month and returns you to it. Calendar key above the grid opens an explanation of the labels and which holidays are shown. Select it again to collapse the explanation. The month navigation and Person filter share one toolbar; on small screens the filter sits below the month controls. Centered weekday labels sit inside the calendar border. Non-working weekday headers are red; working weekday headers use the normal white surface in light mode. The week order and non-working weekdays follow the organization’s global calendar settings. Dates stay at the top of each cell; today has a filled circle. Weekends and public holidays share the same grey shading, with holiday names in pills. Blank cells outside the month have no date or labels, cannot be selected, and show a disallowed cursor.

Each day can show:

• On leave: approved leave on a working day. For the whole team it reads, for example, 3 on leave.
• WFH: approved work from home, for example 2 WFH. WFH = Working from home. Working from home is not the same as being away, so it has its own label and colour.
• Requests or Request spans: an approved request that covers a weekend or a public holiday. These days are not shown as leave.
• The name of a public holiday in an outlined pill, separate from request counts, with the day shaded. Long holiday names wrap inside the pill. The compact profile calendar uses Holiday, with the full name in its accessible description.

On a small screen the labels are shortened but never reduced to a bare number, and screen readers hear the full wording, such as “3 on leave, 2 working from home”.

Select a day to open its details:

• On a working day you see On leave and Working from home, each with a count and the people.
• On a public holiday you see the holiday name. Anyone with an approved request that covers the day is listed as a request that spans it.
• On a weekend you see Non-working day. Approved requests that cover it are listed the same way.
• If nobody has an approved request on a working day, it says No approved requests. That only means nothing is recorded: it doesn’t mean people are working or available. When you are looking at one person it says so for that person.

The calendar inside a person’s profile works the same way, except you can’t select a day there.

Holidays and leave days

Availability shows non-optional public holidays only. Optional holidays are not shown here; My leaves shows them and labels them optional.

Non-optional public holidays are excluded from leave day counts. Optional holidays still count. Whether a weekend uses leave depends on the leave type, so Availability doesn’t decide that for you. Your request’s day count, on My leaves and in the form, is the number that counts.