IT assets

Inventory and assignments.

Who can use this page

Permission needed: View IT asset assignments (view_assetassignment).

Roles that have it by default: HR Manager, IT Asset Manager and IT Asset Technician.

To make changes: Add IT assets (add_asset). Roles: IT Asset Manager.

Superusers can always open it. Your administrator can also give the permission to a custom role.

IT assets is your inventory of company equipment and who has it.

• Find assets: search by asset tag, name or assignee, and filter by category and status. Results update immediately. Clear search affects only text; Clear filters also resets status and category. The URL retains these choices for reload and browser Back/Forward.
• Open an asset: select its row or Open arrow. The summary shows the asset tag, name, status and assignee as space allows; category and condition remain in the asset detail.
• Add an asset: select Add asset and record its name, asset tag, serial number, condition, purchase date, purchase price and notes.
• Assign: give an asset to a person. Their name shows under Assigned to.
• Return: record the return condition when it comes back.
• Assignment history: every past assignment for the asset.
• Retire: take an asset out of use, and Reinstate it if it comes back.
• Edit or delete: change details, or remove the asset. IT Asset Managers can add and delete assets; Technicians can maintain existing ones and issue or return them. HR Managers can view everything.